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MO Auditor cites issues with closed meetings - KOAM TV 7

MO Auditor cites issues with closed meetings

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JEFFERSON CITY, MO - Missouri Auditor Tom Schweich (shwyk) says too many public entities are violating state laws about closed meetings.

Schweich released a report Tuesday showing that about 15 percent the nearly 300 entities he audited over the previous two years had some of sort of problems complying with the state's Sunshine Law.

That's an improvement from the nearly 20 percent problem rate during audits conducted in 2010 and 2011. But Schweich says there is plenty of room for more improvement.

He says many of the problems related to closed meetings where governmental entities either failed to document the reason for meeting secretly, discussed topics they shouldn't have or didn't keep adequate minutes of the closed sessions.

Diamond has 6 violations -- All recommendations from state auditor have been implemented.

1) Formal meeting minutes were not prepared or maintained for some open meetings. In addition, minutes and records of meetings of affiliated boards, committees, and commissions were not always prepared. Further, copies of minutes and records of the governing body.

2) Meeting minutes did not always include sufficient detail of matters discussed or actions taken and many decisions were not adequately documented in the meeting minutes.

3)Reasons for closing meetings, the specific section of law that allows for the closed meeting and the vote to close the meetings were not adequately documented within the open meeting minutes.

4) Minutes were not prepared or maintained for some closed meetings.

5) The governing body did not document how some issues discussed in closed meetings were allowable under state law and some issues discussed during closed meetings were not allowable.

6) A tentative agenda was not prepared, posted, and/or retained for all meetings or the agenda did not disclose sufficient information pretaining to the upcoming meeting,.

McDonald County has 2 violations

1)Reasons for closing meetings, the specific section of law that allows for the closed meeting and the vote to close the meetings were not adequately documented within the open meeting minutes.

2)Minutes were not prepared or maintained for some closed meetings.

Vernon Country has 1 violation

1)Reasons for closing meetings, the specific section of law that allows for the closed meeting and the vote to close the meetings were not adequately documented within the open meeting minutes.

2)Minutes were not prepared or maintained for some closed meetings.

Crowder College has 1 violation

1)Minutes were not prepared or maintained for some closed meetings.

Audits occurred between oct jan 2012 & Dec 2013.

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