Joplin city officials discuss details included in the state auditor's follow-up report. The follow-up report was released yesterday, and was meant to show whether city officials implemented recommendations from the initial audit report, released in August.
Joplin City Manager Sam Anselm says there have already been changes at city hall since workers with the state auditor's office began their follow-up audit.
"The auditor came back to do their follow-up analysis and request for information in March," says Anselm.
The auditor's follow-up report said Joplin's Chamber of Commerce was asking for money from the city without adequate detail. The follow-up report explained charges to the city were inconsistent, and some documentation like phone and mileage logs were not received by the city.
"Since then, our finance department has created a spreadsheet that tracks all of those expenses. And we require the chamber identify which category those expenses go towards," says Anselm.
The follow-up report also said there were issues with how city hall records receipts, and reconciling those receipts with computer software.
"I think it's important to note that the audit didn't reveal any fraud or any theft that was taking place. It's more of a best practice, and certainly something I would look to improve upon," says Anselm.
In the follow-up report, the state auditor said the city should have an internal auditor of its own to look at specific city operations and activities.
"It's going to be challenging to add a position to provide that function," says Anselm.
The city told state auditors that there are financial restraints.
"If council feels strong about it, as we enter budget discussions, and they ask to find room for a position like that, we'd have to take a look," says Anselm.
Anselm says the city plans to put updates on its website, letting residents know how city hall is further implementing what the state auditor recommends.
There was one item in the state auditor's follow-up report that the city manager said was wrong. It dealt with a loan for a lawn mower, and whether the city needed to bid-out that loan.
You can watch the associated video to hear the city manager talk about this, as well as other items found in the auditor's follow-up report.
Please note, to follow along with the web extra video, you should print a copy of the state auditor's follow-up report. You'll hear page numbers for each of the items being discussed.
KOAM - Licensed to Pittsburg, Kansas